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Board Meeting Minutes 2009, May 11

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HEAT

Board Meeting Minutes 05.21.2009 2:00pm

Conference call

 

Attendance:

Boyd Powers

Glenn Wendt

Phil Nelson

Mark Kemper

Bill Hills

Mark Stinson

Josh Woods

Graham Frazier

Steve Stewart

 

  1. Call meeting to order. Boyd Powers called the meeting to order.
  2. Approve agenda. Boyd Powers moved to approve agenda. Phil Nelson seconded and the motion carried.
  3. Meeting minutes from May 11th 2009. Boyd Powers moved to approve the minutes; Bill Hills said that there was an error in the minutes, in the minutes it stated that Texas association invited 1 person to come down to participate in hosting there training event. Actually they invited 2 people. Phil Nelson had noticed that and will correct it. Boyd Powers made a motion to amend the 05.11.2009 meeting minutes Steve Stewart seconded and the motion carried. Boyd Powers made a motion to approve the meeting minutes, Mark Stinson seconded it, motion carried.

  1. Presentation of very rough financial statement.

Current balance of $12,260.39 is in the HEAT checking account, but we still owe the Ford trainer $4,000.00 and there is a balance on the HEAT credit card account of 1,191.32. A net balance of $7,069.07. Mark Stinson asked if all the checks were included, Phil Nelson said the checks should have cleared he did not verify this. Boyd Powers stated that there might be some checks still pending and he will look in to the matter. Boyd Powers stated that there are some invoices that need to be sent out such as Flint hills offered to by one lunch and Dennis Myers offered to buy 1 lunch with a cap of $200.00.

  1. Discussion of results obtained and pending from last meeting including determining who is eligible to vote during our pending election. Mark Stinson stated that Phil Nelson put on the web site “Members have an opportunity to nominate someone it they choose to.” He asked Steve Stewart if this is correct per By-laws. Steve Stewart said he believes that everyone on our email list can nominate if they choose to. Boyd Powers added he believes anyone can nominate, but to vote you should be a paid up member. Steve Stewart checked to By-laws and it stated: No matter how many people there is are in an organization the said organization gets 1 vote. The By-laws stated in article 11, The delegates of this organization entitled to vote are the officers and all paid up active members at the time of the meeting, 1 vote per individual members and 1 vote per Dept. member. Boyd Powers suggested this should be ok. After a short discussion it was voted to keep the By-laws as they are. Boyd Powers made a motion to keep the By-laws as they are Steve Stewart seconded it motion carried.
  2. Determine if we want to separate the Treasurer and the Secretary position. Boyd Powers stated that the Position of Secretary/Treasurer as a combined position is too demanding for one person. He suggested that the Treasurer should be one position and the 3 directors can share the responsibly of the Secretary position. Boyd made a motion to amend the By-laws to change these positions and duties, Steve Stewart seconded it and the motion was carried. Steve Stewart said he would change it.
  3. Vote on proposed dates for October training. Do we get started or wait for the Elections? Bill Hills stated that he has the Fire Training Center booked for October 13th,14th, and 15th that would be Tuesday, Wednesday and Thursday. All was in favor of this date. What type of training should we offer and should there be more hands on or class directed to EVT testing. The floor was opened for discussion. Bill Hills and mark Stinson had an open forum at the last training session and the people were asking for more hands on training, especially fire pump testing. All were in favor of having Darrell Cordell come back and have a longer class (2 ½ days) that includes EVT prep. And hands on. Boyd Powers asked Bill Hills to approach Darrell and ask him if he could do this, he said he would. It was also mentioned that he should be paid more for the extra work involved. Boyd asked if there were another expensive class that we could offer to the attendees. Bill Hills and Steve Stewart said they have several options they were working on Steve would look into a hydraulic class and a CVPI class Josh Wood said he could help Steve with this task. Boyd Powers asked how our home grown classes were working out. Mark Stinson stated that Brian Richey’s class had High praises and they wanted him to come back. Boyd Powers said he would approach Mark Brochtrup to see if he could recommend any classes and trainers. Boyd Powers have stated that Valerhy Powers will not be designing the October flyer. Steve Stewart volunteered his son and wife to take care of the flyer, and asked Phil Nelson to give them access to the web site. Phil Nelson said he would welcome the help. Bill Hills informed everyone that there is a Missouri Fire Chief association Expo on July 8th-10th and suggested that we have a flyer there to pass around. Dennis Myers could hand them out while he was there. Boyd Powers suggested that flyers should be completed by July 1st. Mark Stinson asked how we are going to do the elections. Boyd Powers stated that the nomination page will be open for one week and then change to a voting page 30 days. Bill Hills suggested that the voting page should be shortened to 14 days Graham Frazier seconded it and the motion was carried.
  4. Adjourned Meeting Boyd Powers made a motion to adjourned the meeting, Mark Kemper seconded it. Motion carried